A lot of the best information about our ancestors’ lives is buried in an archive–NOT indexed online! Melissa Barker explains what an archive is and how to find one that might reveal secrets from your family history.
International Archives Day is Friday, June 9! Genealogy Gems contributing archivist Melissa Barker tells us what an archive IS and how to find one.
Recently, I was asked “What is an archive?” I was a bit surprised by this question since it came from a genealogist. I thought all genealogists knew about archives!
What exactly is an archive?
An archive is defined by the Society of American Archivists as: An organization that collects the records of individuals, families, or other organizations. The “organization” they are talking about could be any organization. It doesn’t have to be only a county archive, such as the Houston County, Tennessee Archive, or a state archives, like the California State Library and Archives. Archives include:
A historical society that collects and preserves local records is also considered an archive.
A genealogical society that accepts donations of family records is an archive.
A museum that has exhibits and displays may also have records collections and would be considered an archive.
Local public libraries that have genealogy rooms with records in them are archives.
The term “archive” is not solely used to represent a county or state archive. Any organization that accepts, collects and preserves historical and genealogical documents, records, memorabilia and artifacts is considered an archive, even if they don’t have the word “archive” in their title.
There are many different kinds of archives that can be accessed by genealogists. I always say, “There is an archive for everything.” Just because the building doesn’t have the word “archive” on it, don’t discount the fact that there is a “place” where there are historical and genealogical records being preserved or at the very least stored.
Tips for finding and visiting archives
The next time you are doing research on your ancestor in the area where they lived…
Ask around: There is always someone in the local area that knows the local history and knows many of the local families and most importantly; these people usually know where to find the records! This person may even be able to tell you about the family you are researching.
Ask around in the community, call the local library or the local Chamber of Commerce and ask, “Who is the local historian, who is the one knows about the families and history of the area?” I guarantee that you will be given a name. Ask where the records are stored or archived. Contact the local historical and/or genealogical society.
Be prepared to get dusty: There have been many times when I had arrived at the place where I was told the records were located. I was then shown a closet, the attic or basement and I was left to my own research devices to go through boxes and shelves of records. You have to ask the questions and you may even have to do some sleuthing in the local areas your researching in to locate the records.
Don’t leave any stone unturned. The records you are looking for could be sitting in boxes, archived or not, just waiting for you to find them. Remember: It’s not all online, contact or visit and archive today!
The Archive Lady, Melissa Barker shares a short archiving segment in the Genealogy Gems Premium Podcast, available to Genealogy Gems Premium website members. Premium website members have access to the entire Premium Podcast archive of more than 200 episodes AND more than two dozen video classes by internationally-known genealogy educator Lisa Louise Cooke. Genealogy Gems Premium Membership offers so many fun and innovative ways to do genealogy! Click here and start enjoying it today.
Got ancestors from England, Scotland, Wales or Northern Island? Check out these new UK genealogy records online: 1939 Register updates; newspapers; Scottish postal directories and local resources for Derbyshire and the city of York.
Featured Update: Additions to the 1939 Register online
Over 660,000 new records pertaining to empty, uninhabited addresses across England and Wales have been added to Findmypast’s unique and important online 1939 Register resource.
We asked Jim Shaughnessy at Findmypast how these records can help a researcher. “There are a few things that an empty address can tell you,” he responds. “Knowing the house you are looking for was an empty address in 1939 may help you to direct further research. As with other record sets, the occupations of the neighbors can give you an idea of the area (in terms of the largest local employer).”
The ability to search even vacant addresses “can also give you information about areas [later] destroyed by aerial bombing during the War (and during the extensive regeneration in the decades following),” writes Jim. “The Register was compiled September 1939; bombing began in 1940 and a lot of houses wouldn’t have been rebuilt, particularly in impoverished areas where we had bombsites for years and years afterwards. So from that you could look at how the War changed that area or that street: what doesn’t exist now but did pre-Blitz.”
Jim also pointed out that “Findmypast is the only site on which you can search by address on the 1911 census as well as the 1939 register, plus we have the largest collection of electoral rolls, also searchable by address. You can search by address and then build the entire picture of what your family did.”
In addition, Findmypast has added over 186,000 records to its collection, Sussex, Eastbourne Gazette Newspaper Notices. “This indexed collection includes names found in the paper’s family notices section (announcements of births, marriages, and deaths) as well as other reports on events such as divorces, murders, tragedies, shipwrecks, lynchings, and paternity cases. The newspaper reported on stories in Sussex, but also internationally.”
Derbyshire, England. Over 800 records have been added to Findmypast’s unique collection of Derbyshire Hospital Admissions and Deaths 1855-1913. “The collection now contains over 5,000 records taken from two different sources: Derbyshire Royal Infirmary, Deaths 1892 – 1912 and Victoria Memorial Cottage Hospital, Ashbourne Admissions 1899 – 1913,” states an announcement. “Each record includes a transcript produced by the Ancestral Archives of Derbyshire. Records can include the patient’s admission date, reason for admission, condition after admission, marital status, residence, rank or profession, date of discharge or death, and cause of death.” Looking for other Derbyshire ancestors? Click here to read about online Methodist records for Derbyshire.
York, England. A new Findmypast resource, The York Collection, includes nearly 300,000 genealogical records documenting over 600 years of residents of the city of York. A press release calls it “the largest online repository of historic City of York records in the world….Fully searchable transcripts of each original document are also included, enabling anyone to go online and search for their York ancestors by name, location, and date.”
The collection is comprised of a variety of fascinating documents, including hearth & window tax records (1665-1778); lists of apprentices and freemen (1272-1930); city of York trade directories; electoral registers (1832-1932), city of York school admission registers; city of York deeds registers (1718-1866); city of York militia & muster rolls (1509-1829), and city of York calendars of prisoners (1739-1851). This collection was published in partnership with Explore York.
Scotland Directories
A snippet from an 1820s post office directory for Aberdeen and vicinity. Image on Findmypast.com.
Over 180,000 new record images have been added to Findmypast.com’s collection of Scottish post office directories, now spanning 1774-1942. The collection has nearly 900 browse-only volumes of directories that offer descriptions of Scottish towns along with lists of residents by occupation and address.
Here’s a little background from Findmypast: “Post directories are an excellent source for family historians wanting to trace ancestors on a yearly basis. Directories allow you to fill in the gaps between the census records. They can also provide vital information about your ancestor’s residence, which can lead to the discovery of more records….Directories can add historical context to your ancestor’s story. Directories will give you a better understanding of where your ancestor lived, such as how many businesses were in the town, how many schools, what day was the market day, and how big was the town.”
“Directories may focus on a particular town or district or you can find national postal directories. The majority of post directories comprise a description of the place, along with lists of people by occupation. For example, you will find lists of magistrates, councillors, sheriffs, police officers, and merchants. It is important to remember that post directories are not complete lists of all the residents in the town or county. Also, many directories fail to include women.”
TIP: A browse-only collection of digitized Scottish post office directories for 1773-1991 is available to search for free online at the National Library of Scotland.
Start researching your English ancestors with this free two-part article series:
Just in time for Father’s Day! This new DNA ethnicity chart design is a classy and cutting-edge way to share your family history. As wall displays, this is the perfect conversation-starter for your home or heritage gift for a loved one.
There’s a gorgeous new way to display your genetic genealogy from Family ChartMasters! It’s a new custom DNA ethnicity chart, and it’s a fantastic way to spark conversation about your family history with friends and loved ones.
“At Family ChartMasters we believe that family history can save the world,” says owner Janet Hovorka. “The more people know about their background, the more they are inspired with civility, gratitude and compassion for other people because they find out we are all more alike than different. We want to help people make that easy to remember every day.”
Your ethnic “pie chart”
DNA ethnicity results–those “pie charts” that come with your genetic genealogy test results–are one of the most popular aspects of testing. Even those without an active interest in researching their roots often test just to learn what their DNA says about their genetic roots: How Irish are they? Do they have Jewish roots? Is there any truth to that old family story about being descended from an Indian princess?
The science behind DNA ethnicity percentages is still being refined, as is evident from the varying ethnicity results you may receive from different companies. But it’s still fascinating to learn–and super shareable with just about anyone!
DNA ethnicity chart options
Family ChartMaster’s new DNA ethnicity chart comes in three themes to fit a variety of different décor styles: Basic, Antique, and Modern. The Basic theme is clean and fresh, and complements most decorating styles. The Antique theme’s sepia-tone finish brings together the styling of antique maps with your high-tech DNA profile. The Modern theme is graphic and bold, with neutral tones well-suited to contemporary décor.
In less than five minutes, you can upload an optional photo and then manually enter your ethnicity estimates from a DNA test. The categories are currently aligned with AncestryDNA’s ethnic regions–which is running a great sale for Father’s Day, by the way, if you’ve been waiting to purchase a test. (Other DNA test providers also have some great prices now; click here to see them.)
After viewing a preview of your DNA ethnicity chart, you can place an order that can be printed on archival Professional Paper or Artist’s Grade Canvas. Following Family ChartMasters’ proven track record of superior service, the beautiful print will arrive rolled in a tube and ready to frame. You can also order PDF downloads for immediate delivery to an email inbox. Pricing starts at $19.95.
(Will your chart come in time for Father’s Day? According to the Family ChartMasters website, orders take 24-48 hours to prepare, and regular shipping takes 2-3 days within the U.S. Faster shipping options are available for an additional charge. If in doubt, order the PDF download.)
These DNA ethnicity charts are perhaps the easiest heritage display you’ll ever make! They also take advantage of the current widespread interest in DNA, making a conversation about your heritage more meaningful and appealing even with those who have never expressed interest in your heritage. Click here to see how to order your DNA ethnicity chart.
More than DNA charts: Family ChartMasters is an award-winning genealogy chart printing and design service. It is also the official printing service for most worldwide genealogy software, database, and research companies. Family ChartMasters prints any style of family history chart from any kind of file. They offer oversized draft-quality family reunion charts as well as custom decorative designs.
Homestead land records tell us more about our forebears who settled the western U.S. Learn more with Lisa Louise Cooke at the Land Records and Genealogy Symposium July 14-15, 2017 in Beatrice, Nebraska.
Lisa Louise Cooke will be a featured speaker at the Land Records and Genealogy Symposium in Beatrice, Nebraska on July 14-15, 2017. The 2-day event is co-sponsored by the Homestead National Monument of America, a unit of the National Park Service, and the Beatrice Campus of Southeast Community College.
Homestead land records and our ancestors
Omer Madison Kem, (later, Representative to the United States Congress) in front of his sod house in Nebraska (1886). Click image to view at American Memory (Library of Congress digital archive).
“The Homestead Act of 1862 had a profound affect on the United States and throughout the world,” states the symposium webpage. “Under the provisions of this law, the U.S. government gave away 270 million acres of land to 1.6 million individuals and families for the purposes of settlement and cultivation. Today there may be as many as 93 million descendants of homesteaders.”
Our homesteading ancestors may show up in land patent records and related paperwork. Over five million documents are searchable by name and location at the Bureau of Land Management’s General Land Office Records website. These databases found at major genealogy websites may also be helpful for finding homestead land records and related paperwork:
Out ancestors’ homestead land records may reveal when they purchased and/or applied for land and where they were living at the time. In many instances, immigrants had to be citizens to purchase land, so you may find information about their naturalization. You’ll often find land records in the same area purchased by relatives, which can help you reconstruct family groups and more confidently identify your family.
Participants in the Land Records and Genealogy Symposium will learn to use records of different kinds–and strategies for researching them–in their genealogical and historical research. Lisa Louise Cooke’s lectures will focus on using powerful online tools to map out your family history and find mention of ancestors that may be buried deep in online resources. Other lectures will also help you chart the stories of your frontier ancestors, many of them immigrants, who purchased land from the government in the Midwest and Western United States.
What: Land Records and Genealogy Symposium, co-sponsored by the Homestead National Monument of America (National Park Service) and the Beatrice Campus of Southeast Community College
When: July 14-15, 2017 (8 am – 4 pm on Friday, with optional dinner presentation; 8:30 am – 3 pm on Saturday)
Where: Southeast Community College, Beatrice, Nebraska
Genealogy Gems Premium website members can learn more about homestead land records in Genealogy Gems Premium Podcast episode 33, in an interview with expert Billie Edgington. (Click here to learn more about all the benefits of Premium membership, including access to the full Premium Podcast archive of nearly 150 episodes!)
Click here to see all of Lisa’s upcoming presentations: is there one near you?
Here’s how to make a family history interview video. We’ll walk you through an easy and quick process that will result in a professional quality video that you’ll be proud to share with your family and generations to come.
My husband Bill does not enjoy being on camera, and if I add an interview to the scenario, I have an even bigger challenge on my hands. Does that sound like anyone in your family?
Getting a family member to sit down and answer questions about their life or an ancestor they remember can be an uphill battle, but the climb is worth it. Each one of us has a very unique view of the world. Even though we may remember the same person, our memories and feelings will be distinctly individual, and therefore are worth capturing.
Father’s Day is just around the corner, and we have a new granddaughter joining our family next month. Now seemed like the perfect time to quickly cobble together an interview video with Bill sharing his memories about his dad. I shared some old photos with him and captured his memories. Take a look:
Maybe you’ve been thinking to yourself, ‘Right now just isn’t a good time.’ But guess what! ‘Right now’ is always the ideal time to capture the memories of living relatives. Don’t wait for the opportune moment to present itself, because it might never come. Right now is the perfect time for you to ask questions and record memories that might otherwise have been lost forever.
If you’ve got a few extra minutes to prep for a more polished interview, follow my recipe for creating a video your family will savor for generations to come.
Even though we may remember the same person, our memories and feelings will be distinctly individual, and therefore are worth capturing.
Ingredients for a Family History Interview Video
(Note: I only endorse products that I love and that’s why I’ve accepted Animoto as a sponsor. That means I was compensated for this post. This post also contains affiliate links and I will be compensated if you make a purchase after clicking on my links. Thank you, because they help support the free Genealogy Gems Podcast.)
To create a video like mine, which in total took me about 1 hour from start to finish to create, you’ll need:
a smart phone or tablet (I used my iPhone 7 Plus to capture video of Bill answering my questions. The iPhone has a terrific camera built in, but any mobile device with a camera will do.)
old family photos (I saved mine to a Dropbox folder that I could access on my iPad)
an Animoto slideshow subscription (test drive Animoto with a free trial if you want to get the feel of it before subscribing.)
a short list of questions pertaining to the photos
a willing interviewee (that was my hubby, although I use the term “willing” loosely here)
Pull together everything before you bring in your interviewee. That way, they won’t start off the interview bored or frustrated while you get things ready. We definitely want to get this off on the right foot!
Setting the Stage
Find a comfortable chair for your interviewee and then place it in front of an attractive background in the room. To get a feeling of depth and a nice focus on my subject, I placed my chair in the center of the room so that the background was in the distance. This setup puts the focus on the person you are interviewing and not the items right behind him.
Lighting can make a big difference in the feel of your video, but it doesn’t have to be fancy. Notice that I kept the background fairly unlit, and then turned on a nice soft lamp on one side of Bill. On the other side, out of camera view, I brought in a second light so that both sides of his face would be lit.
Set up a small, portable tripod on our coffee table in front of my subject and mounted my smartphone (I like this one, which was less than $12). If you don’t have a tripod, just stack up a couple of books on the table to get to the right height, and then use a book on either side of the camera to keep it stable.
The video viewer side facing you as the interviewer
The lens side facing your interviewee
Position a chair for yourself behind the camera, and off to one side. Stay within reaching distance of your camera so that you can turn it on and off between questions. You will want to be off to one side so that your subject is looking at you and not the camera when they answer your questions during filming.
‘Right now’ is always the ideal time
to capture the memories of living relatives.
Start the Interview
Bring your subject in, and get them comfortable in their chair. Have a glass of water nearby for them. Chat with them for a moment about how they are doing, the weather, or whatever else comes to mind (except family history – save that for the video) to sort of warm them up. Explain that they don’t need to worry about the camera, but instead should just focus on talking to you.
To ensure an easy to understand video, encourage them to repeat back the question in their answer because your audio won’t be part of the interview. For example:
You: “What was your mom like when you were a child?” (showing a photo of them and their mom)
Them (OK) : “She took great pride in her home, and she insisted we take our shoes off before entering.”
Them (BETTER) : “When I was young, my mom took great pride in her home, and she insisted that we take our shoes off before entering.”
Folks usually get the hang of it after a couple of tries. Finally, ask them to wait just a beat before they begin talking and to avoid talking over you. Again, the goal is to only capture the audio of the interviewee.
Armed with your list of questions, bring out the first family photo (I did this on an iPad where I had the photos saved in my Dropbox app). On your phone, tap the Camera app to open it, set it to Video, and pressed the big round record button. Move back to your off camera position, and show the first photo and ask your question. Don’t worry about the beginning or the end of the Q&A being messy with getting situated because you will trim that off later in Animoto. After they complete their answer, press the button on the screen to stop recording. It is much easier to work with short video clips rather than one long continuous recording for a number of reasons:
It’s easier to move small video clips from your phone to your computer
Video clips up to 450 MB can be uploaded to Animoto (that’s typically just a little over 4 continuous minutes of video)
One question per clip makes it much easier to move them around in your project to get the exact order you want
It’s easier to interject photos between clips when the questions are individual video clips
Pull up the next photo, press Record, and ask your second question. Repeat for each question and answer. If you go longer than about 20 minutes total, it’s a good idea to stop and ask them how they are doing. Ask if they are agreeable to continuing. Be sensitive to their time and comfort. Remember, people before genealogy.
Post Production of Your Family History Interview Video
Step 1: In the Camera app, tap Share and Save to Dropbox
As a podcaster, pre- and post-production takes up much more of my time than recording. But with Animoto, your post-production time will be really quick. Here are the steps to creating your finished video:
Step 1: In the Camera app, Share your videos to your computer via a cloud sharing service.
Step 2: On your computer go here to Animoto, sign in and click the Create button to start a new Slideshow video project. (For 10 seconds or shorter video clips you can create your video right on your phone in the Animoto app. But in the case of this type of interview, answers will be longer and you’ll want to use the website.)
Step 3: Select a Style and the Song that will play in the background.
Step 4: On the project page, click Add pics & videos, and upload the video clips and photos. Adjust the length of each video clip as desired, eliminating unwanted portions.
Step 5: Arrange the content in the desired order. I chose to show the answer first, and follow it up with the photo.
Step 6: Add Text if desired. You can add text to photos, or individual ‘title cards’ at the beginning, middle, and end of your video.
Step 7: Click Preview to review your video and make any needed adjustments.
Step 7: Preview one last time and click Produce to render your finished video.
Step 8: Download a copy of the video to your computer, and make sure your computer is backed up! (I use Backblaze.) The ability to download HD quality videos from Animoto for archiving is a HUGE reason why I love it so much.
I’ve got three quick tutorial videos here for you to watch if you feel like you need some help with your first project.
Remember, people before genealogy.
Need more inspiration?
I’ve been having a blast creating Animoto videos about my husband’s family. It’s been a great way to get my non-genealogist husband involved and really interested in family history. Here are two more videos I created about his family:
The term “archive” is not solely used to represent a county or state archive. Any organization that accepts, collects and preserves historical and genealogical documents, records, memorabilia and artifacts is considered an archive, even if they don’t have the word “archive” in their title.
The Archive Lady, Melissa Barker shares a short archiving segment in the Genealogy Gems Premium Podcast, available to Genealogy Gems Premium website members. Premium website members have access to the entire Premium Podcast archive of more than 200 episodes AND more than two dozen video classes by internationally-known genealogy educator Lisa Louise Cooke. Genealogy Gems Premium Membership offers so many fun and innovative ways to do genealogy! Click here and start enjoying it today.
DNA ethnicity results–those “pie charts” that come with your genetic genealogy test results–are one of the most popular aspects of testing. Even those without an active interest in researching their roots often test just to learn what their DNA says about their genetic roots: How Irish are they? Do they have Jewish roots? Is there any truth to that old family story about being descended from an Indian princess?
Click below to read more about….
(Note: I only endorse products that I love and that’s why I’ve accepted Animoto as a sponsor. That means I was compensated for this post. This post also contains affiliate links and I will be compensated if you make a purchase after clicking on my links. Thank you, because they help support the free Genealogy Gems Podcast.)
Find a comfortable chair for your interviewee and then place it in front of an attractive background in the room. To get a feeling of depth and a nice focus on my subject, I placed my chair in the center of the room so that the background was in the distance. This setup puts the focus on the person you are interviewing and not the items right behind him.
