Backing up your genealogy with Backblaze is a critical move if you want to protect your family history. Let us answer your questions and share with you how the cloud backup service Backblaze can be the answer to effectively backing up and protecting all your genealogy data.
Recently, we received some great questions concerning the cloud-based computer backup service, Backblaze, one of our trusted sponsors of The Genealogy Gems Podcast. The answers to these questions will give you with the confidence to put a reliable cloud backup plan in place so that your family history remains safe and secure.
What is Backblaze?
Backblaze is an online back-up tool that stores copies of your computer files, and allows you to restore them in case your computer is lost, stolen, or destroyed. It offers unlimited storage and supports every type of file, including large video files and genealogy tree files.
Once installed, Backblaze works 24/7 through your internet connection to save every change you make. Backblaze also keeps your files safe offsite (at their data centers) with 24-hour staff, biometric security, and redundant power.
Unlike Evernote or Dropbox which are designed to allow you to work with your files across multiple devices, Backblaze is “set it and forget it” protection should the worst happen.
While you can sign-in and access your files from multiple devices, it’s primary purpose is to provide a back-up plan so you can restore your data if something happens to your computer. While external hard drives are great for when your computer crashes, they can’t help you if they are destroyed in a fire or flood along with your computer because they were both in the same location. Off-site backup and multiple copies (redundancy) are key when it comes to protecting your precious genealogy research.
Answers to Your Questions about Using Backblaze for Cloud Storage
Q: I am excited to begin using Backblaze for the first time! However, I am a bit uncertain of how to actually begin. Can you walk me through it?
A: Lots of our readers are a little uncertain when it comes to using something new. We have created a blog post titled “How to Download Backblaze in 4 Easy Steps” that will walk you through it!
Q: I have a number of computers at home and I also have a network drive. What does Backblaze cover? Will it back up everything?
A: No, and here are the details. You can have multiple computers backed up on your account, but each computer will require its own subscription (about $6/month). Backblaze can back up all file types and storage is unlimited, so large files from your hard drive are not a problem. It also backs up every time you make a change to a file and your backup will always have the most current version. You can view and restore your backed up files at any time via download, USB flash drive (mailed to you,) or USB hard drive (mailed to you.) Backblaze does not however support the backup of network drives.
Q: Does Backblaze also save earlier versions of my files like Dropbox does?
A: Yes. You can locate earlier versions of files or even files that have since been deleted. To learn how to do this, follow the step-by-step directions in this article from Backblaze.
Q: I live in a fairly remote location, and have a limited Internet data plan. Will Backblaze use a lot of data?
A: Backblaze, as with any Cloud backup service, does require a strong internet connection and could take days or weeks to completely back up your entire computer. This will depend quite a bit on how much data you have on your computer. If you have a limited data plan or slow internet, you could experience delays or what appears to be high data usage while the initial backup is occurring. Here is a link to a helpful page on the Backblaze website called “Bandwidth Speed Test to Backblaze”where you can test your internet speed. Backblaze is designed not to “throttle” or slow down the flow of uploads. It strives to use your full internet bandwidth. However, you do have the option to set it to slow down the backups. The “Bandwidth Speed Test to Backblaze” page provides instructions on how to throttle your download speed so that it doesn’t use up as much bandwidth. While this will cause your initial backup to take longer, it can clear help ease up on the data usage and allow for your other internet activity. You can also pause backups, or set them to start manually or at scheduled intervals. Once your initial backup is complete, the data usage should slow down.
Q: Because Backblaze backs up my computer automatically and instantly, what happens if I get a virus. Will that also be transferred to Backblaze?
A: From Backblaze blog
“Since Backblaze is…continuously running online backup solution and is not locally connected to your machine, all of your backed up files would be available for restore with minimal or no data loss (depending on the last backup time before the machine was infected).”
A Note from Lisa About Backblaze and Genealogy
“You’ve heard me talk about Backblaze on the podcast, and why it’s my first choice when it comes to backing up my precious genealogy research and personal files. I met their CEO Gleb Budman at Rootstech and after lots of research, I decided that Backblaze was the best cloud backup service out there! Maybe you’re still on the fence about it or maybe you’ve been putting it off, unsure of how complicated it is to set up or if it’s really worth the cost. So I got in touch with our friends over at Backblaze and we’ve set up a special offer for those of you have not yet begun protecting your data.”
Using your mobile device for genealogy is a great idea, but with that convenience takes some additional know-how. Back-up your mobile device images in a few simple steps and you’ll never say, “I lost my photos on my phone!”
“I lost my photos on my phone!!”
This is NOT what you want to hear from a dear friend who is also a genealogist. So my heart sank when Genealogy Gems Contributor Amie Tennant’s email dropped into my inbox.
“I spent 6 hours researching at a cemetery and archives in a far away location. You won’t believe this, but when I got home I realized my smartphone wasn’t working. I had taken all the tombstone images with it, all the document copies were made with it, all my notes were on it. And I hadn’t even had time to back it up.”
That’s the problem, unless you back up as you go, you can’t be sure that just an hour later it won’t all be gone. These days you’re more likely to snap photos of records with your phone than a camera. But with that convenience comes the need for a new game plan to keep those precious images safe.
Back-up Your Mobile Device Images: The Plan
I put together an immediate email to Amie with a restoration and preservation game plan. If, like Amie, you are using your smartphone and mobile devices more and more, you’ll want to put this plan into place too.
First, I advised Amie to visit her phone store (for example, The Apple Store if you have an iPhone) and see if they could retrieve the lost photos and data. You never know unless you ask!
Image of Amie’s 4th great-grandfather she was able to retrieve.
Next, it’s important to consider automatic back-up options. Automatic back-ups are great, which is why I love BackBlaze. But BackBlaze is back up for your computer. The BackBlaze app on your phone only gives you access to those computer files, and doesn’t back up your phone.
One option is to back-up manually as you go. In other words, as soon as you snap that image of a record, save it to a Cloud storage service such as Google Drive or Dropbox. You could even activate Cloud back-up so that it happens automatically, though with the size of image files, you would likely need a paid subscription service to allow for adequate storage space. However, if you are going to continue to use your phone as a genealogy tool, it may be well worth the investment. Let’s look more closely at these two options:
Free Manual Option: If cost is an issue, you can save your photos to a free Dropbox account at the time you take the photo, and then move to more permanent storage on your computer at a later time.
1. Take the photograph
2. Tap the photo in my iPhone’s Photos app
3. Tap Edit and do a quick edit to clean it up (improve contrast, rotate so that it is right side up, crop to get as close-up as possible)
4. Tap Done to close the editor
5. Tap the Share icon and tap Save to Dropbox
6. Select the folder in Dropbox where I want to save the image and tap Save
However, it would definitely be faster and simpler to have your phone automatically backing up to the Cloud.
Low Cost Automatic Option: If your phone is going to be one of your genealogy tools, then automatic cloud back-up may be worth the low cost of around a dollar a month.
Personally, I am not a fan of iCloud even though I have an iPhone. I just don’t find it very user friendly to work with. Setting up your photos and videos to automatically back up to your Google Photos library via Google Drive is another option. Again, since photos and videos do take up a lot of space you’ll likely need to invest in a low cost monthly storage plan. Click here to learn more, or Google search Google Drive Plan Cost (or substitue the name of the service you are considering)for current plans.
Bottom line: There are several Cloud services available for our smartphones and mobile devices, so there’s sure to be one that’s right for you. Where ever your images find their final resting place, make sure it has Cloud back-up.
Amie’s Response to the Plan
I quickly sent the plan to Amie. She responded by saying:
“Thank you, Lisa! It was devastating. You were right, a nice man at the phone store was able to restore them! But, I don’t ever want to have this happen again. When I set up my new phone, a Samsung Android, I noticed a setting that said something like “automatic save to Google drive” and it would sync your images. So I clicked it “on” but now I can’t find where I did that! Any ideas?”
Troubleshooting Backing-up Your Mobile Device
When people shoot me a question, my usual response is “Just Google it!” I Googled Automatic backup of android phone and got several great hits on the results list.
One article on Android Fact.com was particularly helpful. (Read the full article here.) Remember, it can get pretty expensive to be instantly uploading images with your cell phone carrier. I suggest clicking Wi-Fi Only to ensure that uploading only takes place when you are connected to Wi-Fi.
I regularly emphasize backing up important documents that live on your computer. But let’s face it: If you have a smartphone, it would be oh, so sad to have to say “I lost my photos on my phone!” So don’t wait—back up your smartphone or mobile device today.
Smartphones and other mobile devices offer a plethora of editing tools. It is well worth the investment of a few extra seconds to clean up and maximize images as you go. This is particularly true of records that need to be clear for future reference or printing.
Try applying a filter to your images for maximum readability. I like the Noir filter in my iPhone’s Photos app editor.
Google Drive is giving some of their competitors a run for their money. This free google tool is just what genealogists are looking for to create, consolidate, and organize their files.
I have been using Google Drive for about a year now. I upload my family photos, GEDCOMs, and my family history notes to the drive. I love the ease in which I can save these things to the cloud and rest knowing my hard work is safely backed up. You can imagine my excitement when our Google expert, Lisa Louise Cooke, shared her new premium video: All About Google Drive. There is so much more I didn’t know Google Drive could do!
Lisa shares ten benefits to using Google Drive and how it packs a powerful punch. Used as a file hosting service, Google Drive can offer you more free storage than Dropbox. Further, Google Drive may be a viable competitor to Evernote for several reasons. You can store files, create files, and edit them all via Google Drive. What’s even better is that Google Drive works across all different computing devices like PC, Mac, Windows, Android, and Apple. This means that syncing and accessing it all has never been easier.
Getting More from Google Drive
But wait, there’s more! Just when you thought you have heard it all, Lisa shares the power of the companion tool, Google Docs, to create documents, drawings, forms, and more. Haven’t had the money to purchase Microsoft Office yet? Not a problem! Google Docs is free to use. Lisa walks you through how to create and save a document and other files by using Google Docs. It is so easy!
You will continue to be amazed at the Google Extensions that are available from the Google Store. I had no idea there were so many. I was particularly excited to hear how I could easily save and clip items from webpages. Imagine finding a digital image of your great-grandmother’s obituary you want to save. How do you do that without having to save the whole page? There’s a Google Extension for that!
Google Drive, Google Docs, and the many extensions available really pack a powerful punch. Watch All About Google Drive to learn more about these knock-out features!
Don’t be intimidated by signing up for Backblaze, the cloud-based computer backup service I recommend.
Here’s how to download Backblaze in four easy steps. Protecting genealogy data, family photos, and other files is essential!
I was pretty startled when I discovered that the cloud backup service I used to use wasn’t backing up my video files! That was a deal-breaker for me. So, after reviewing other cloud backup service options, I chose Backblaze. I’m really glad I did. Backblaze runs 24/7 through my internet connection and is constantly saving changes I make to every file. That means if my computer is lost, stolen, destroyed, or hit with deadly viruses, I’ll always have copies of my files and that even includes my large video files!
Genealogy Gems Premium website member Kathy felt a little intimidated about downloading BackBlaze for the first time:
“I received your e-mail yesterday with all the helpful information. I remember you mentioning Backblaze in previous e-mails, and I looked up their website and read the information I could find. However, it did not show the download steps, so I could not tell how difficult it would be and if it would ask me really hard questions that I would not know how to answer during backup, so I didn’t subscribe.
I have had a few external hard drives with backup programs before and they were very difficult and I didn’t want to go through that again. But, I decided that today would be the day, that I would back up my computer…I subscribed to Backblaze. I trust your judgement, so thank you for your advice.”
Have you wondered, like Kathy did, if it would be complicated to set up Backblaze? Has it held you back from taking the leap to protect your files? I want you and our other readers and listeners to feel 100% confident in downloading this awesome back-up service. Here’s how to download Backblaze to your device in four easy steps.
You will be asked to create an account using your email address and choosing a password. Once you have clicked “Start Backing Up,” a pop up window will appear and you can download Backblaze to your device.
Next, another pop-up window will ask your permission to install Backblaze to your device. Click “Ok.”
Wait patiently. Yet another pop-up window will appear and ask you to “Install.” Click “Install Now.” It may take several minutes depending on the speed of your internet connection.
You have now installed Backblaze and the back-up process has begun. You can continue to use your device normally as all your data is backing up.
How to Schedule Your Back-up Time
It is quick and easy to set up a time for Backblaze to back-up your data. By clicking on “Settings,” and then “Schedule,” you have the pull-down menu options of a continuous backup (this is the option Backblaze recommends, and the one I chose,) a daily backup, or “when I click <back up now>.” Choose whatever option is best for you and then click “Apply” and “Ok” at the bottom of the window. You are all set!
A Crucial Aspect of Your Genealogy Research
So, why did Kathy want cloud backup service? She says:
In 2013, we had a house fire and we lost everything but the clothes on our backs. I lost 30 years of genealogy, all my records and my genealogy library, plus all the ancestral photos that can never be replaced. I did have a back-up system, but it burnt right along with my computer. At first, I thought I would never do genealogy again. I would never be able to replace all that I had lost. It was costly enough to order all the birth, death, and marriage records the first time. There was no way I could do it again. I bought another computer and a copy of Family Tree Maker 2012 and decided that I would just work on some of the families that I was most interested in. I have very limited resources now, but I am enjoying trying to rebuild little bits of my tree. Thank you for all you do for the genealogy community. It is greatly appreciated.
My heart aches for Kathy’s loss. I hear stories like her’s far too often. I truly believe that backing up our precious genealogy data is a crucial (and underutilized) aspect of family history research. I hope her story will help to encourage others to start backing up today. I am so happy that many Gems, like Kathy, are now using Backblaze.
After doing my homework, I was proud to bring Backblaze on as the official backup of The Genealogy Gems Podcast. Please get the word out there to your favorite genies that Backblaze is an effective and cost-efficient way to save us from loss of our most important data. They’ll be thanking you!
THIS IS IT! Our #1 blog post of 2015. Not surprisingly, it’s about how to secure your data on Ancestry.com: your trees, photos, sources and even DNA!
Earlier this year, rumors circulated that Ancestry was up for sale. Our post about that rumor included tips about how to back up everything you’ve put on Ancestry–trees, source citations, images and even DNA results. That post from our genealogy blog circulated among thousands and thousands of Facebook friends! It was definitely our most-read post of 2015, thanks to those of you who helped share its tips with your friends.
Here’s the bottom line from that post: if you don’t already have up-to-date copies of everything you’ve put on Ancestry, download it now. From here on out, keep your master family tree not on Ancestry (or any other site) but on your own computer. If you do keep building your tree on Ancestry, download updated GEDCOM files regularly. That way, if Ancestry gets hacked, goes out of business or even dumps your data (it’s happened before), you’ve still got your tree.
In that same spirit, back up your own computer systems. Many of you have taken our advice to hire Backblaze to do this for you. Backblaze runs in the background of all Genealogy Gems computers, instantly backing up to the cloud every new or revised file we create, 24/7. Including our master family trees, digital photos and genealogy document images! Lisa loves that their online backup security is second to none and costs just $5 a month. (Click here to learn more about Backblaze.)
Click here to see all Top 10 Genealogy Gems blog posts for 2015–and enter to win a great prize! The contest ends TODAY, so click now to enter!