Dropbox is my go-to tool for sharing files online. Here’s how to share folders on Dropbox, and an update on how Dropbox sharing has changed.
Dropbox is a favorite free tool of mine for sharing genealogy files online with family and fellow genealogists. It’s so frustrating to attach a file to an email only to discover that your email provider rejects it because it’s too big. And digital files (particularly video and high quality photographs) can be quite large. Dropbox solves the emailing problem.
Dropbox is cloud-based storage space where you can share most any files: family photos and videos, copies of your family stories, a PowerPoint slide show for your next family reunion, or research notes and to-do lists you’re working on with a team of fellow genies. Dropbox is especially great for files that are too large to email or that multiple people want to access and/or edit (without losing track of who has the most current version).
Here’s how to share folders on Dropbox (in Windows):
2. From your list of folders, select the one you want to share by hovering the cursor over the folder’s name so the “Share” box appears on the right. (Don’t click on the folder name. That will open the folder.)
3. Click “Invite people to collaborate” if you want someone to be able to edit the folder and sync it (save it back to Dropbox in real time). Click “Share link” if you just want to let someone see the folder contents but not change them.
4. Enter the email address(es) to share with where it says “Invite members to this folder.” Add a personalized message if you like. Then hover over “can edit” if you want to change that option to “can view” only. As shown below, the system automatically allows those who can edit to manage membership of the folder (such as invite others). Unclick that box to reserve that privilege for yourself.
4. Once you’ve added everyone you want, click “Share folder.”
A Recent Dropbox Improvement
In the past, if you reorganized your Dropbox folders or any of the items in those folders, the links that you had previously sent out to other people would no longer work. Good news: shared links will now still work even if you move or rename the file or folder.
How to Unshare Files and Folders in Dropbox
Here’s more on file-sharing from Dropbox: “If you ever want to unshare something you’ve already sent out (like to remove access to a sensitive document), it’s easy to disable an active link.” After signing in, “Click the link icon next to the file or folder, and click ‘remove link’ in the top right corner of the box that appears. You can also remove the link by visiting dropbox.com/links and clicking ‘x’ next to the file or folder.”
Is someone else’s Ancestry family tree causing a pain in your own tree trunk? Here’s a way to approach it–nicely!
Scott is a new Genealogy Gems listener and he recently dropped me a line about a problem that just a few–ok, nearly every–genealogist has at some point come face-to-face with: an error on an Ancestry family tree. Scott writes:
“I recently found your podcast and have been listening with great interest. I really appreciate your experienced, informed, yet common sense approach to genealogy. Because of this common sense approach, I felt you would be a great source of advice for a dilemma I am having.”
This Genealogy Gems listener went on to describe coming across a family tree in the Ancestry forest that included his family line. It featured good research that mirrored his own and some additional that gave him hints that lead to even more branch extensions. “The only problem is, there is a critical error in her research: the starting point that she uses for that whole line is incorrect.”
Scott believes he has very good documentation and support for his claim. In fact he notes that she even has a document attached to her tree that supports his case that she has made an error.
“My dilemma: How do I appropriately connect with her to let her know that she has made an error? This individual has made a concerted effort to research and cite, and does it better than almost all the others on that line have done. I want to let her know so she can dedicate and direct those wonderful skills in the right direction, but I want to do it in a considerate way. Everyone makes mistakes of this nature – I sure have!! What is the best way to make an initial contact that exposes an error?”
If you participate in Ancestry’s online family trees then you have probably faced an Ancestry tree error. Let’s be honest: Genealogists can grow quite cynical about the intentions of others when they see so many trees lacking sources, and errors within trees. It’s frustrating to run into. Interestingly, in Scott’s description of his situation he’s already demonstrated the approach I would recommend. Here’s what I told him:
You’ve assumed the best (not the worst) about her approach to the research
You want to help
You know that everyone makes mistakes
I would weave that into the following approach that I like to take with any situation, genealogical or otherwise, where I need to approach someone about incorrect work:
1. Start with a compliment.
“I’m so impressed by all the work you have clearly accomplished so far….”
2. Address the problem by assuming that they are ultimately interested in accuracy.
“I wanted to make you aware of something I found which I believe changes the conclusions about this particular family line. I think you’ll find this as interesting as I did….” This approach, by the way, doesn’t say ‘I’m right, you’re wrong’ but rather it says the facts and data are right and you’re guessing they will be as interested in the facts as you are.
3. End with a sincere compliment or expression of appreciation “Again, I’m so grateful that you have shared your tree online and I look forward to hearing from you”
And finally, when addressing an error on an Ancestry family tree, as with all things in life, we have to manage our expectations. If you don’t hear back, or get a negative response, just know that the other researcher may be emotionally invested in their findings in a way you’re not aware of, or may no longer be actively working on it, and not have time to revisit it right now. (For all we know, their spouse could have just gone into the hospital.)
Bottom line: An error on an Ancestry family tree is a pain in the tree trunk. Focus on placing your accurate tree online, fully cite your sources, and move on, knowing that you are offering other researchers who come across both trees an alternative.
Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!
Do you use Skype or another video chat service to keep in touch with loved ones? Have you considered using it for long-distance oral history interviews or collaborating on your genealogy with a faraway cousin? Language barriers can sometimes become a problem. Skype Translator offers a solution!
Last December, online communications giant Skype announced the debut of Skype Translator. The service launched with two spoken languages, English and Spanish, and more than 40 instant messaging languages. Customers could access it who signed-up via the Skype Translator sign-up page and were using Windows 8.1 on a desktop or device.
The Skype blog has proudly announced that they’ve added Italian and Mandarin to the list of spoken languages in Skype Translator. “As you can imagine, Mandarin is a very challenging language to learn, even for Skype Translator. With approximately 10,000 characters and multiple tones, this is one of the most difficult languages for a native English speaker to master.” The list of instant messaging languages has also expanded.
The post acknowledges years of hard work and testing required for the Mandarin application by Microsoft researchers and scientists in the U.S. and China. “Skype Translator relies on machine learning, which means that the more the technology is used, the smarter it gets,” stated the initial release. “As more people use the Skype Translator preview with these languages, the quality will continually improve.” Here’s a video demonstrating Mandarin translation:
“The focus of our updates in this preview release is to streamline interactions between participants, so you can have a more natural conversation using Skype Translator,” states the recent Skype release. They describe these key updates:
Text to speech translation:
You now have the option to hear the instant messages people send to you – in the language of your choice
Continuous recognition – Recognized text translation as your partner is speaking
Automatic volume control:
Your partner can speak while the translation is still happening. You will hear the translation at full volume, and your partner at a lower volume, so that you can follow the translation, which will help make conversations more fluid.
Mute option for translated voice:
There is now an option to easily turn the translated audio on or off if you would prefer to only read the transcript.
Want to learn more about using video chat services like Skype for family history? Click here to read tips about collaborating with other family history researchers via Skype. We’ve blogged about how to use third-party apps to record Skype conversations (click here to learn how). Our free Family History Made Easy podcast features an episode on interviewing skills (episode 2) and a 2-part series on how to contact long-lost relatives (“genealogy cold-calls,” episodes 14 and 15).
Using Evernote for genealogy yet? I hear from people all over the world who are harnessing this free software to finally organize their family history research FOR GOOD!
Evernote users can easily import online research finds–along with the URL and other important source information. Many people are bringing their family history papers (original documents and paper-based research) into Evernote, too. All their research materials together, keyword and OCR-searchable, in one space, accessible from and fully-synched across all your devices. Sigh! It’s wonderful!
There’s so much demand in the genealogy community for learning to use Evernote for genealogy that I’ve started a YouTube series: Evernote for Genealogy. Two videos are posted so far:
These videos are absolutely free to watch, and they’ll get anyone started using Evernote for genealogy. And of course all the Evernote applications are free too! Who do you know who would benefit from getting organized? I hope you’ll share these videos with your friends and relatives! How about the students in your life? Or your co-workers? We may be using genealogy, but note-taking and organization are important to everyone.
Ready to take your Evernote learning a little further? Become a Genealogy Gems Premium member. Members have a full-year’s access to the ultimate Evernote education: my in-depth video series! Full-length classes for Premium members include:
Premium members also get access to my “Get Started with Evernote” mini video series:
Episode 1– Signing Up for Your Free Evernote Account & Downloading the Desktop App Episode 2 – Getting the Web Clipper Episode 3 – How to Clip Using Evernote’s Desktop Clipper Episode 4– How to Clip Content Using Evernote’s Browser Web Clipper Episode 5– How to Use Evernote’s Web Clipper for Chrome
Click here to find even more resources for using Evernote for genealogy! And thanks for sharing this post with others who would benefit from using Evernote to organize their genealogy research.