Merging duplicate records in your family tree is important. Perhaps you have inherited a giant genealogy file (GEDCOM) from a relative. What now? Follow along in our series on Inherited Genealogy Files as we talk about how to merge the duplicates in your family tree.
Have you cleaned up your family tree lately? Whether you have inherited a genealogy file from a relative or have been an avid researcher yourself, clean-up is necessary from time to time, especially as your database grows.
Merging Duplicates from an Inherited Genealogy File with RootsMagic
When you sit down to do your genealogy research, the last thing you want to worry about are duplicate names. Duplicates can be distracting and confusing.
You may have inherited a genealogy file or files in the form of GEDCOMs. (Read more on what and how to use a GEDCOM file here.) While inheriting this family history is great, it can also be a lot of work to clean-up, confirm the data, and add source citations where needed.
If you use RootsMagic or other similar software, it can be quick and easy to clean up duplicate names in your database. Start by running a duplicate search by clicking on Tools, selecting Merge, and then clicking Duplicate search merge.
You can search for duplicates by surname or given name. You might consider running a duplicate search for sounds alike, as well. This is particularly important if you have merged two databases in which you and the other contributor may have used different surname spellings.
When you are ready, click Search for duplicates at the bottom of the box. The system will tell you how many duplicates it finds and allow you to compare them one-by-one.
If you find a duplicate, the primary person will be on the left and the matching record on the right. Whichever record/person is most correct, use the Swap button to move that record to the primary position on the left.
If you feel these are a match, click Merge duplicate into primary at the bottom left corner. You have now merged these two individuals. It should be noted that you do not actually lose any of the data of the duplicate person. If I find Dean Howard Lockwood in my index and double click on his name, a pop-up window appears and I see he now has two birth and death entries, however. To fix this, click on the duplicate fact to highlight it, then click Delete fact at the top.
Cleaning Up Duplicate Places
You may not have considered cleaning up the duplicate places that exist in your file. For example, perhaps Great-aunt Susie liked to use the old format for place names. [i.e. , Ross County, Ohio] Notice the comma before the county name Ross. This was the way in which genealogists used to indicate Ross was the name of the county. Now, we use the more recent accepted format and change that to: Ross county, Ohio, United States. You can quickly merge these two places into one by clicking Lists at the top left, and choosing Place List.
Now, choose the place you would like to fix and double click it. In the pop-up window that appears, simply type in the place name as you desire it to appear in your database.
In the example above, we have changed , , Kentucky to Kentucky, United States and clicked OK. But wait, there’s one more step! You may notice your list now shows duplicates of Kentucky, United States or some variation. To fix that problem, click on the merge button at the top of the Place List pop-up window. A new window will pop-up and you can choose all the places you wish to merge together. Then, click Merge selected places.
More on RootsMagic Software
RootsMagic is the genealogy software used and recommended by Lisa Louise Cooke and The Genealogy Gems Podcast. You can purchase this amazing software from the Products We Love tab in our store or by clicking on the RootsMagic 7 image link. When you use our affiliate links, you are helping to support the free Genealogy Gems Podcast. Thank you!
Google searches for genealogy are a main focus of our Google Guru, Lisa Louise Cooke. Read this inspiring story of how one Genealogy Gems reader used Lisa’s Google search tips to find a trove of family stories worthy of an opera.
Opera house image courtesy of National Archives and Records Administration via Wikimedia Commons.
You never know when the amazing technology of the internet and Google will lead to a discovery that will open the doors on your family history. I recently received a letter from Genealogy Gems listener, Kristen. She shared the sad tale of her maternal grandmother’s history. Her grandmother had lost her mother before the age of two. Then, as an only child, her father abandoned her to be raised by a less-than-loving step mother. This young woman grew-up and had children of her own, but all she had in the way of a family history was the memory of her father’s name and a handful of unnamed photographs.
Kristen went on to say, “She never really spoke of her sad childhood, save to say that the stepmother would tell her she had always been unwanted and that her mother was unloved and the marriage was forced.”
Among the handful of mystery photographs of her grandmother as a child, was a brief article from a newspaper. It was a lesson in manners titled Silence is Golden and it was written by Merton Markert, a student of the Modern Classics. A photo of a young woman was attached.
Using Clues for Google Searches for Genealogy
Here’s the rest of Kristen’s letter:
I took your advice and Googled Merton Markert Modern Classical Silence Golden. Up came the Lancaster High School Yearbook for 1905, featuring p. 41, the senior class portraits with their course study descriptions and a small personal quote for each. There was that exact photo of her, and the name Merton Markert, Modern Classical with the quote, “Life seems a jest of Fate’s contriving.”
The whole yearbook had been digitized by Mocavo, and it is the only yearbook for that high school in several years. My great-grandmother [Merton Markert], who had been buried and unspoken for a hundred years, had reached out to me. She wanted me to find her! Lisa, I cannot adequately describe the feelings I experienced at that moment of discovery. You understand how a moment like that feels, I’m sure. The chills, the tears…I felt like I was staring into her eyes, reaching through a century of silence, and finally able to acknowledge her sacrifice and legacy.
On the football team that year was my great-grandfather, and the whole book was ripe with clues that still hold nuanced significance.
From there, I was able to grow a tree on Ancestry.com and get the basics. But that does not tell you who the person is, the struggles, the character, the story. So taking your lead, and thinking like my brother the Sherriff Detective, I got creative. Using all kinds of searches and sniffing and turning over and under, I was able to uncover a veritable opera’s worth of stories within this one branch [of my family tree]. The cast of characters include: A Colonial founder, a secret bastard half-sister, a suicidal mother, a Klondike Gold Stampeder, alcoholics, a rejected Baptist Pastor, a homosexual affair-turned-murder victim, a bonafide Monuments Man (buried at Arlington), and a chorus of war veterans. And cancer. Lots of it. In fact, breast cancer was the reason for Merton’s death in 1910. That kind of information is vital to my sisters and female cousins.
So thank you, my clever inspiration.
Ain’t opera grand?
Lisa’s Response to Kristen with Additional Ideas
Thanks for sharing your fascinating story. I completely understand the emotions you felt the moment she was looking back at you on the screen. Those moments are precious and meant to be savored!
Using search techniques from my book The Genealogist’s Google Toolbox, Second Edition,I also discovered this same yearbook on the robust and free Internet Archive website. Perhaps there is more there to be found. And I have an additional idea I thought you might like to try. It’s Ebay.
Ebay currently has a commencement program from 1902, old post cards of the school, and other yearbooks from Lancaster High School. Who knows what could be put up for auction in the future. You could sign up for a free Ebay account, run a search, and then click to Follow the search. You will then be alerted to future auctions that match your criteria. Happy hunting and thanks for being a Genealogy Gem!
Genealogy Gems Premium Members can listen to Premium episode 16 which goes in depth into my Tips for Finding Family History Related Items on eBay.
More on Google Searches for Genealogy
Google is an effective and easy-to-use genealogy tool, you just need to know a few basics. Watch my YouTube video on speaking Google’s language and be sure to subscribe to our YouTube channel so you don’t miss any of our tech tips and more!
The Genealogy Gems Podcast recently celebrated our 200th episode and 10th anniversary! Can you believe it? We couldn’t have made it without you, our Gems listeners and readers…thank you! We asked you to share with us how Genealogy Gems has helped you along your personal family history journey and to share your triumphs. Today we are proud to feature the inspiring success stories of a true Genealogy Gem, Robin!
Celebrating The Genealogy Gems Podcast 200th Episode
My name is Robin and I am from Nevada and I just love Lisa’s amazing podcast and website.
Lisa and her team are an amazing source of information for a hobby genealogist. A daily inspiration for me as I listen to the podcast. They have given me the courage to step outside my comfort zone and to keep contacting distance relatives in my search for photos or family history.
I have utilized so many of the Gems here on the website. Here are a few of my favorite Gems that have helped me with my searches.
Diahan Southard (a Gem all on her own)
Genealogy for Beginners (I devoured this page)
Google Earth
Google Toolbox (My favorite tool to use! Love, love, love!)
How to get started in Evernote
Organize your Genealogy Files
How to interview your relatives
All of the podcasts
Learning about Animoto and using it to make a video of all my cousins
I enjoy listening to Lisa read the letters from other people on the podcast so much and have wanted to send in an email, but I kind of felt a little awkward talking about myself and about what I had accomplished these past couple years. So, when Lisa invited everyone to write in for the Genealogy Gems 200th podcast episode, I thought to myself, what the heck, go for it.
My First Success Story: Keep It Safe
I wanted to share with your readers a couple of my stories. I am not a trained genealogist, but I really enjoy the search on Ancestry, Newspapers, and USGenweb, and many others. I came across the Gems website when I was researching Scrivener and how to incorporate it into my research. I read one of the reviews and they mentioned Genealogy Gems. Well, let me say, I have been hooked ever since then!
My mother, sadly, passed away last April of Alzheimer’s. She got me interested in genealogy as a teenager and I became hooked. I’m in my 40s now and recently got back into researching about four years ago. When my Mom was first diagnosed, she came to me and handed me a box of her papers and asked, “Can you keep them safe for me?” I shoved them to the back of a closet–my only thought was to keep them safe.
A couple years ago, I remembered the box I had in safe keeping and pulled it out. The box contained newspaper clippings my grandmother kept of family members of her mother which later helped me to confirm my great-grandfather’s parents names. Also contained in the box were several funeral books with family names, and birth and death certificates. It’s almost as if she knew I would come back to doing genealogy. It’s been an amazing adventure and I am so very thankful to my mom for giving me this wonderful gift of adventure.
My Second Success Story: Making a Lost Family Connection
In the last couple years, I have solved an old family mystery of my missing (paternal) great-grandfather after WWI. He had been presumed dead in the war, but I found he actually got out and married another woman.
I was able to track his daughter down and had a great conversation with her before she passed away eight months later within a week of my own father’s passing. His daughter was able to verify that he was indeed our lost great-grandfather. My dad and Uncle were shocked when I told them! I knew my dad enjoyed my calls to update him on my newest finds and solving the mystery when he showed up at my door out-of-the-blue with a box containing his baby book and other items as a kid. I have to say, that was one of the best days I ever spent with my dad. We sat and poured over the items and drank coffee spiked with a little Carolan’s liquor. He was going through chemo and radiation at the time and wasn’t allowed to drink. He claimed his doctor gave him special permission for a little in his coffee!
My Last Success Story: Participating in a Denmark Museum Exhibit
Mors Museum. Picture provided by Robin.
My most exciting moment was in November of 2015. I had emailed a library in Nykobing, Mors, Denmark for info in reference to the Morso Stove Factory. My husband’s ancestor worked there in the early 1900s. My email was forwarded to the local Museum Mors director to answer my inquiries. I had included a photograph of my husband’s great-great-grandfather who worked at the stove factory. The director replied with my answer and asked if I would like to contribute to the new exhibit coming up in March of 2016, “The Emigrants ” with any photos, documents, family stories. Of course, I said yes, totally delighted and grinning from ear to ear!
As I considered what items to send to the Mors Museum director, I remembered that earlier in the year, I had contact with a fellow ancestry member named Dan (distant cousin of my husband) regarding a family book he referenced as a source. He sent me a copy via Google drive. The author, a lady name Connie, put this family book together and spent several years gathering information and typing it up on a typewriter, yikes. It’s over 250 pages of pure information on my husband’s ancestors. I tracked down Connie and spoke to her for the first time. I think she was shocked and honored that her book on her (former) husband’s family was going to be a part of a museum exhibit.
I then contacted Dan and he had some materials to contribute as well since he was the grandson of the youngest ancestor that immigrated to America.
Mors Museum Exhibit. Picture provided by Robin.
I had so much fun being a part of this and putting all the materials together to send by Google Drive to the curator. I have included several pictures from the museum exhibit. I believe the exhibit ends in October of this year. Unfortunately, I was unable to attend, but they were so kind to share the photos with me.
I have to say, even though this was a hard year, due to my parents passing, I think they both left me a gift to help me get thru this difficult time. It’s been an amazing adventure and I have grown and learned so much from my family history.
I really want to say thank you so much to Lisa and the Genealogy Gems team, because I couldn’t have done half of the research I’ve done this past year without their guidance. Thanks for letting me share my story, too!
Congrats on the 200th podcast episode and I hope you all have a wonderful celebration.
Happy searching and many blessings,
Robin
Enjoy the Benefits of Premium Membership
Robin utilized our Genealogy Gems Premium Membership to help her navigate genealogy records, learn about DNA, organize with Evernote, and much, much more. Become a Genealogy Gems Premium Member today and get exclusive access to incredible content to help you further your research – all for one low annual price! Click here to learn more.
About the Author
Lisa Louise Cooke is the Producer and Host of the Genealogy Gems Podcast, an online genealogy audio show and app. She is the author of the books The Genealogist’s Google Toolbox, Mobile Genealogy, How to Find Your Family History in Newspapers, and the Google Earth for Genealogy video series, an international keynote speaker, and producer of the Family Tree Magazine Podcast.
A local genealogist used these strategies to help identify old photos taken on holiday in England by an Australian family. Read more about her savvy tips below and view the free video on using Google image search by Lisa Louise Cooke.
Sandra Stocks can’t resist solving genealogical mysteries–her own, or someone else’s. So when she saw an article in the Huddersfield Daily Examiner of West Yorkshire titled, “Can you solve the mystery of these old photographs?” she had to answer.
The photos in the article belonged to an Australian family. They included a series of images taken in the 1930s while the party was on holiday along the Great British coast. A partly-legible name and address on a picture postcard in the group provided a clue.
A few of the article’s readers responded with assistance. One of these readers was Sandra, who volunteers with the Kirkheaton Family History Group. Her answer was featured in a follow-up article (“Mystery SOLVED!”). We reached out to Sandra ourselves, to see if she would share the research strategies she used to identify these old photos. Very generously, she did!
Sandra Stocks, left, with Ann from Canada. Their grandfathers were cousins; they met via Ancestry.com and Ann visited England. They met up at The Croppers Arms pub, where a mutual ancestor was a 19th-century landlord. Photo courtesy of Sandra Stocks.
How-to Identify Old Photos in 4 Easy Steps
Genealogy Gems Premium website members can listen to her full answer in the Genealogy Gems Premium Episode 143. In the meantime, here’s a helpful summary for everyone:
1. Look closely at the photo for any identifying names or words. Sandra begins by saying, “Although the name on the postcard looked like Mr. J. Stogley, when I looked on the newspaper’s website there were other photographs, one which showed the name P. Hogley, Druggist, above a shop window.” (Don’t see anything? Skip to step 4, below.)
2. Use any names or places you identify to consult historical records for that place and time. Sandra continues, “I then searched on Ancestry.co.uk for Joseph Hogley, which, being an unusual name, was easy to find…In the 1911 English census he was living with his wife at the address on the postcard, so I knew I had the right chap. I then searched for him in [an] earlier census and found his family, and his brother Percy Hogley, a druggist, the writer of the postcard.”
3. Follow up in other historical records to identify additional relatives–and possible subjects in the photos. Sandra most often consults birth, marriage, and death records on Ancestry.co.uk and Findmypast.co.uk. “Not everybody wants to pay for a subscription,” she acknowledges, so she also recommends FreeBMD.org.uk “which allows you to search births, marriages, and deaths in England and Wales. A quick search of births for Hogley between 1850 and 1932 would have given me the births of Joseph and Percy Hogley in Huddersfield in 1875 and 1877, respectively. I used FreeBMD to discover that Joseph and his wife had a son, Bernard Thomas Hogley, in 1913 and Bernard married in 1945.”
4. If the photos have no identifying names or places, go straight to those who might recognize them: the locals. Lastly, Sandra shares, “There is a great family history forum where I could have posted a photograph and within a very short time somebody would have told me an approximate year when the picture was taken. The website is RootsChat.com and they also have pages for each English and Welsh county where local people are more than happy to help with genealogy queries.”
More on How-to Identify Old Photos
Unidentified old photos exist in nearly everyone’s family history holdings. Pull those old photos out and discover what else you can discern using these additional tips in Lisa Louise Cooke’s free video titled “How to Google Image Search to Identify Old Photos Using a Smartphone & Tablet.” By learning how to match the images you have to other images on the web, you may find some great new clues for your genealogy! This trick works great for distinct or well-known images, such as a location, or perhaps an important person in your family tree. Give it a try!
Italian civil records at FamilySearch have been updated for five specific localities. Births, marriages, and deaths are just a few of things you will find in these collections. Also this week, Netherlands, Sweden, Australia, and Alaska.
Italy – Italian Civil Records
FamilySearch has added to their Italian genealogy records this week. Five specific locales in Italy have Civil Registration records online. Civil registrations include such things as births, marriages, and deaths. They can also include marriage banns and ten-year indexes. Of course, availability of records will depend on the time period and the location.
This collection may include the following records:
Marriage banns (pubblicazioni o notificazioni)
Residency records (cittadinanze)
Ten-year indexes (indici decennali)
Supplemental documents (allegati)
The second collection titled Italy, Mantova, Civil Registration (State Archive), 1496-1906 covers several centuries. Images for this collection had been mistakenly made available to the general public who registered at FamilySearch. However, because of the agreement signed 30 June 2011, the publication rights of images belongs to the Italian National Archives (DGA) who publishes them freely to all on their Portale degli antenati: http://www.antenati.san.beniculturali.it/. Though you can see a transcript of the civil record at FamilySearch, you will have to visit the Il Portale Antenati to see the digital images. Some fees may apply.
Again, these civil records for Mantova will include such things as birth, marriage, and death records and in some cases, marriage banns and 10-year indexes.
Italian birth record online at FamilySearch.
The third collection is titled Italy, Grosseto, Civil Registration (State Archive), 1851-1907. These records will again cover birth, marriages, and deaths in the Grosseto locale. These records, like the others, are written in Italian. In this case, you are able to view many of the digital images online at FamilySearch without having to use the Portale Antenati.
The fourth collection titled Italy, Rieti, Civil Registration (State Archive), 1840-1945 covers the years between 1840 and 1945 of this specific locale. The records held in this collection will largely be the same as the others, but there is something special that these Rieti records hold. They include Catholic parish registers of Poggio Fidoni (Frazione of Rieti) for the years 1768-1860.
Also at FamilySearch, records have been added to the Netherlands, Archival Indexes, Miscellaneous Records. These miscellaneous records include indexes that cover many record sources, such as civil registration, church records, emigration lists, military registers, and land and tax records. These records cover events like birth, marriage, death, burial, emigration and immigration, military enrollment, and more.
Sweden – Norrbotten Church Records
Sweden, Norrbotten Church Records, 1612-1923; index 1658-1860 is a recently updated collection at FamilySearch as well. Church records from the county of Norrbotten contains indexes to births, marriages, deaths and images to clerical surveys, registers of birth, marriage, death, move-in and move-out lists, confirmations, and church accounts. Notice that this collection has some index-only items and there are some other items that offer a digital image of the record. Covering such a lengthy period of time, records will vary given the time frame.
The records are handwritten in narrative style and may be difficult to research for beginners.
Australia – Marriages
This week at Findmypast, we bring your attention to Australian Capital Territory Marriages. Each record result contains a transcript of the original record. The information available will vary, but information typically includes:
First and last name
Marriage date
Spouse’s first and last name
Registration number
State
Further details can be found on the marriage certificate itself, which can be obtained online from the Office of Regulatory Services. Due to the sensitivity of the information found on marriage certificates, the marriage must have occurred more than 75 years ago to obtain a certificate.
Australia – Victoria – Wills & Probate
Wills and other probate records are a fantastic resource for genealogists. They often contain names of heirs and prove relationships. Findmypast has updated the collection titled Victoria Wills & Probate. In this collection of mostly indexed records, some search results will also include an image of the original probate documents. Records cover the years 1841 to 1989 and may include the following information:
First and last name
Sex
Occupation
Residence
Death date
Grant date
File number
Australia – Victoria – Divorce Records
The Victoria Divorce Cause Books 1861-1938 collection at Findmypast may offer you answers to the reason your ancestors parted ways. In Victoria, the Public Records Office Victoria (PROV) holds divorce case records up to 1940. If you are interested in more recent divorce cases, you will need to contact the Supreme Court of Victoria. It’s important to also know that up until 1975, divorce cases in Victoria were heard by the Supreme Court.
These records will likely provide you with the first and last names of couples, petition date, who filed for divorce, and a case file number.
United States – Alaska – Vital Records
Did you know that this year is the 150th anniversary of the Alaskan Purchase? We have some great tips for Alaskan genealogy research coming up here on the blog in the next couple of weeks. In the meantime, get started on researching your Alaska ancestors with the FamilySearch collection titled Alaska, Vital Records, 1816-1959.
In these records, images of birth, marriage, death, and divorce records are available for searching. Though the collection is a bit on the small side, new records will be added as they become available. Digital images of births cover the years of 1816 to 1912, marriages for the years of 1816 to 1959, and deaths between 1816 and 1959.
More on Italian Civil Records and Research
Mary Tedesco of Genealogy Roadshow (on PBS in the US) talks about doing the show and her tips for doing Italian genealogy research on our Genealogy Gems YouTube Channel. Watch the clip below and be sure to subscribe to our channel so you don’t miss any of our helpful tips and tricks. Thanks for watching, friends.
is the genealogy software used and recommended by Lisa Louise Cooke and The Genealogy Gems Podcast. You can purchase this amazing software from the Products We Love tab in our store or by clicking on the RootsMagic 7 image link. When you use our affiliate links, you are helping to support the free Genealogy Gems Podcast. Thank you!
Kristen went on to say, “She never really spoke of her sad childhood, save to say that the stepmother would tell her she had always been unwanted and that her mother was unloved and the marriage was forced.”
The whole yearbook had been digitized by Mocavo, and it is the only yearbook for that high school in several years. My great-grandmother [Merton Markert], who had been buried and unspoken for a hundred years, had reached out to me. She wanted me to find her! Lisa, I cannot adequately describe the feelings I experienced at that moment of discovery. You understand how a moment like that feels, I’m sure. The chills, the tears…I felt like I was staring into her eyes, reaching through a century of silence, and finally able to acknowledge her sacrifice and legacy.
My mother, sadly, passed away last April of Alzheimer’s. She got me interested in genealogy as a teenager and I became hooked. I’m in my 40s now and recently got back into researching about four years ago. When my Mom was first diagnosed, she came to me and handed me a box of her papers and asked, “Can you keep them safe for me?” I shoved them to the back of a closet–my only thought was to keep them safe.
These records will likely provide you with the first and last names of couples, petition date, who filed for divorce, and a case file number.
