How to Find and Browse Unindexed Records at Ancestry – The Better Browsing Checklist

by Lisa Cooke | Nov 17, 2019 | 01 What's New, Ancestry, Research Skills | 10 comments

Browse-only collections at Ancestry and other genealogy websites are sometimes viewed as inaccessible, but they are actually a hidden treasure. Learn how to access these browse-only collections at Ancestry and expand your family history research.

In the past we’ve written about how to access browse-only content at FamilySearch.org. Many readers said it opened a whole new world of genealogy records to them that they didn’t know they were missing.

The good news is that FamilySearch is not alone in offering browse-only content. Ancestry.com also has browse-only collections of digitized records. (Not an Ancestry.com subscriber yet? Click here to learn more. This is an affiliate link and we are compensated if you make a purchase, which supports this free blog. Thank you!)

Knowing how to search and browse records effectively is critical because you shouldn’t just rely on hints. Ancestry, for example, only provides hints from about the top 10% of their most popular databases. That means if you only spend time on reviewing hints, you’re missing a massive amount of genealogical information available in all of the other records.

Typically you’ll be using the search feature to find those other records. However not all records are searchable. That’s because after the long process of acquiring the rights to digitize and publish a genealogy record collection, it takes even longer to get them indexed for a variety of reasons. Thankfully, Ancestry doesn’t always make us wait to gain access to them until the indexing is complete.

The digital images are published without an index. This means they are not searchable by names and other keywords. Therefore, it can take some time to locate a record within one of these collections. But I think you’ll agree it’s more convenient to look through them from the comfort of your own home rather than renting microfilm or traveling to a far off location!

Here’s your checklist for better browsing.

HOW TO FIND BROWSE-ONLY RECORDS AT ANCESTRY

While Ancestry.com doesn’t make it quite as easy as FamilySearch to find browse-only or partially-indexed databases, it’s still very much worth the effort.

1. Head to the Card Catalog

From the main menu on the Ancestry website, select Search > Card Catalog.

2. Search and Filter

In the upper left corner you can search the catalog by title and / or keyword. However, if you know the type of record you are looking for, such as military records, the best place to start is filtering by that category. If the list is long, you can then search within that category by keywords.

3. Determining if the Records are Searchable

If you don’t see a search box on the left side, then you can assume that this collection has not yet been indexed and therefore isn’t searchable by keywords and other data. Instead you will see typically see the source information box at the top.

HOW TO FILTER BROWSE-ONLY GENEALOGY RECORDS

1. Browse This Collection Box

On the right side of the screen you will see a Browse this Collection box. The filtering options presented will depend on the way the collection is organized.

In the case of the Nevada County Marriage database, a drop down menu allows you to filter by county.

2. Make a Selection

As you can see in my example, once I selected a county I can also filter down by record books. So even though you can’t search names, you can often zero in on the portion of the collection most relevant to your search.

filtering down browse only records at Ancestry.com

Browse this Collection box

HOW TO BROWSE RECORDS AT ANCESTRY.COM

Once you have selected the available filters, you’ll find yourself in the digitized records. They are displayed in a filmstrip layout which will come in quite handy for navigation through the pages.

Navigation is crucial since we can’s search by names and keywords. Let’s take a closer look at the ways you can navigate:

Browsing a digitized genealogy record collection at Ancestry.com

Finding the Filmstrip

if you don’t see the filmstrip view, click the filmstrip icon:

Finding and Using the Original Index

WATCH THE BONUS VIDEO below to see the next section in action. Click on the sound button to the right of the play button to turn on the sound.

Many records that were originally bound in books like this collection include index pages. In this book the index appears at the beginning. If you look closely at the filmstrip images it’s easy to spot where the index lists are and where the records begin.

So even though Ancestry hasn’t had the chance to index the records yet, they are indexed in the book. This will make the job of browsing for the records you need even easier.

The “About” box on the card catalog entry often includes important information about whether or not the collection has an index. One example of this is the Canada, Photographic Albums of Settlement, 1892-1917 record collection. It is a browse-only series of digitized photo albums by Canada’s Department of the Interior between 1892 and 1917. The collection description includes very useful instructions such as: “At the beginning of each album, you will find a table of contents with a brief description of each photograph and the photograph number. Use these tables to help you browse to the photograph of interest.” As you can see, taking a few extra moments to read about the collection can make browsing it much easier.

Save Time When Browsing Between Volumes

Remember that Browse this Collection box on the right hand side of the card catalog entry page? (See the Browse this Collection box image 6 images above.) This handy menu is also embedded in the record viewer. If you need to switch to a different book, album or other portion of the collection, you don’t have to hit the back button and start over. Instead, at the top of the viewing page, click the volume or collection you are currently viewing (this appears as a sub-title under the main title of the collection.) A browse structure menu will appear showing you all the other options within the collection. Just click the one you want and you will be instantly switched over. Think of it as pulling a different volume of a series of books off the shelf!

Browse structure on viewer page at Ancestry

Switching volumes within the collection within the viewer.

Browsing Indexed Records

There will be times when even though a record collection is indexed, you may still want to browse it. Browsing isn’t just for unindexed records. Many genealogy gems can be found by browsing a database that you’ve already searched. You may spot neighbors of interest, other surnames from your family tree, and more. So even when you are working with a record collection that has a search box, look for the browsing option in the right column.

HOW TO FIND THE NEWEST RECORDS AT ANCESTRY.COM

The records most likely to not yet be indexed, and therefore browse-only, are the newest records added to Ancestry. If you’re looking to bust through a brick wall, here’s a great way to find the newest records that just might do it.

1. Go to the Card Catalog

From the main menu on the Ancestry website, select Search > Card Catalog.

2. Sort the Records

In the right hand corner you’ll find a Sort By menu. Select Date Added.

New Records at Ancestry.com sorted by Date Added

Select Date Added from the Sort by menu.

3. Newest Record View

The Card Catalog will now be presented in the order in which the records were added. The newest records will appear at the top of the list.

4. Filter the List

Use the filters along the left side of the page to filter the collections by record type, location, and date. Then use the search boxes to target keywords. This will give you results that include your keyword starting with the newest collections.

BONUS PDF AND MORE RESOURCES

Making a small investment of time in getting to know the search and browsing functions of a website can pay off big.

BONUS PDF: Click to download a handy ad-free PDF version of this article for easy reference: How to Find and Browse Unindexed Records at Ancestry

Here are three more articles and podcast episodes here at Genealogy Gems that can help you maximize your genealogy research efforts:

Searching Browse-Only Records at FamilySearch.org
4 Tips for Getting the Most from Ancestry.com
Using Ancestry Library Edition and Other Genealogy Databases at Your Public Library (in Genealogy Gems Premium Podcast episode 125 (Premium Membership required to listen)

WHAT DID YOU UNCOVER USING THESE BROWSING STRATEGIES?

Please leave a comment below and share the genealogy gems that you uncover using these techniques. And of course if you have any questions, leave those as comments as well and I’ll reply.

Denmark Church Records and More Now Online

by Sunny | Apr 6, 2018 | 01 What's New, Records & databases

New online! Denmark church records, Yorkshire parish records, English and Irish estate records, French church and civil registration records, German vital records, Irish townland indexes, and U.S. collections for Georgia, New York, Ohio and Pennsylvania. They’re all new at the Genealogy Giants: Ancestry.com, FamilySearch.org, Findmypast.com and MyHeritage.com.

Featured: Denmark church records

Genealogy Giant MyHeritage.com has published an exclusive new collection, Denmark Church Records, 1813-1919. According to the site, these are “records of births, baptisms, marriages, deaths, burials, and other records kept by the Evangelical Lutheran Church in Denmark. Church records are extremely important for Danish research as vital events of virtually every individual who lived in Denmark during the time period covered by this collection were recorded in these parish registers or church books (kirkebøger).”

The records include the typical birth or baptisms, confirmations, marriages, deaths and burials but also may include the following, as described on the site:

“Vaccinations (Vaccinerede) – The vaccination mandate began in 1810 required everyone to receive the smallpox vaccine, unless the person at already had the pox. Vaccinations typically occurred when children were quite young. These records usually list the name of the person receiving the vaccine, date of vaccination, their father’s name, and their age or birth date. A person’s vaccination date could also be recorded in their confirmation record, and if they ever moved, could be noted in their moving in or moving out record.
Moving In (Tilgangsliste) and Moving Out (Afgangsliste) Records – Began in 1812 and list individuals moving in or moving out of a parish. These records may contain name, age or birth date, occupation, residence, vaccination date, moving date, and where moving to/from.”

England parish records

Subscription giant Ancestry.com has published a new collection of indexed images, Yorkshire, England: Church of England Parish Records, 1538-1873. According to its description, “Parish records–primarily baptisms, marriages, and burials–provide the best sources of vital record information in the centuries before civil registration. Baptismal records generally list the date of the baptism, the name of the child being baptized, and the name of the father. Marriage records generally include the date of the marriage and the names of the bride and groom. Burial records generally list the date of the burial and the name of the deceased individual. Occasionally burial records will include other bits of information, such as where the individual was from or if he/she was a widow. Records from various parishes throughout Yorkshire will continually be added to this database for the next couple of months.”

UK subscription site Findmypast.com has published Prerogative Court Of Canterbury Administrations 1660-1700. Subscribers may “search over 88,000 transcripts and images of Index slips and related documentation created from original Prerogative Court of Canterbury administrations held by The National Archives at Kew. This collection includes a high volume of mariners; approximately a third of these records refer to a mariner. Each record will reveal the date of your ancestor’s will, the value of their will, the archive reference number and any additional notes.”

England and Wales electoral registers

Findmypast.com has released an exclusive new collection, England & Wales, Electoral Registers 1920. According to the site, “Electoral Registers are lists created annually of people who are eligible to vote and include their reason for eligibility, such as their residence or ownership of a property. These records from 1920 will include the men and women who first gained the right to vote in 1918….These newly indexed records can be searched by name, year, constituency, polling district and keyword.”

France church and civil records

Nearly 8 million records comprise a new, free collection at FamilySearch.org: France, Dordogne, Church and Civil Registration, 1540-1896. Among the documents included are baptism, birth, marriage and death records. According to the site, these can be an incredibly rich resource for identifying your French ancestors:

Birth records often include the child’s name, gender, birthdate, birthplace, parents’ names (including mother’s maiden) and marital status, father’s age, father’s occupation and residence and the names of witnesses or godparents, along with their ages, occupations, and residences.
Marriage registers may include the names, ages, birthplaces, occupations and residences of the bride and groom; marriage date and place; marriage certificate and banns date; names of the bride’s and groom’s parents (including mother’s maiden); and the witnesses’ names, occupations, and ages.
Death records may include the deceased’s name, age at death, cause of death, gender, marital status, death and burial date and place, birth date and place, name of spouse, and father’s name and occupation.

For help reading these French-language records, click here.

Germany vital records

Ancestry.com has recently published or updated several new collections of German vital records:

Saaldorf-Surheim Births, Marriages, and Deaths, 1876-1983. This new collection “includes the civil registers of births, marriages, and deaths from Saaldorf-Surheim,” a local registry office. According to the collection description, “The collected records are arranged chronologically and usually bound together in the form of yearbooks.”
Meinersen, Germany, Births, 1874-1904, Marriages, 1874-1935 and Deaths, 1874-1974. These new collections contain German-language vital records from the Historisches Archiv der Samtgemeinde Meinersen.
Hesse, Germany, Births, 1851-1901, as well as Marriages, 1849-1930 and Deaths, 1851-1958 have all been updated with additional records.

Ireland wills and townland indexes

Ancestry.com has published a new collection spanning nearly 300 years: Ireland, Index to the Prerogative Wills, 1536-1810. The source of this collection is a previously-published volume by the same name (ed. Sir Arthur Vicars; originally published in 1897, Dublin, Ireland; Genealogical Publishing Co., 1989). The collection description explains the historical process of proving wills in Ireland. This particular collection relates to a specific type of estate: “The Prerogative Court of the Archbishop of Armagh, latterly established at Henrietta Street, in Dublin, proved the wills of testators dying with assets of value greater than £5 (“bona notabilia”) in at least two Irish dioceses. This court was also abolished by the Court of Probate Act 1857.”

Findmypast.com also has new Irish records: Ireland, Alphabetical Indexes To The Townlands and Parishes 1851-1911. Browse “2,900 records taken from indexes of townlands and parishes in Ireland spanning the years 1851 to 1911. In addition to townlands and parishes, discover details of baronies and electoral divisions in Ireland for a given year.”

U.S. genealogy record collections by state

Georgia. A new, free collection, Georgia, Houston County, Marriage Records, 1832-2015 is available at FamilySearch.org. According to the site, “Marriage records usually include: the name of the groom, the maiden name of the bride, the names of the officiator and witnesses, the marriage date [and] the marriage place.” The collection link above goes just to the index, but you can also click here to see a full list of the various digitized volumes in this collection in the FamilySearch Catalog (with links to the digital images).

The site also offers an important tip: “Many marriages recorded in the South are separated by race in volumes, books, or registers. Be sure to check to determine if you have the right set of marriage records.” For example, there is a volume dedicated to “Marriage certificates (colored), 1891-1951,” which you’ll find in the above-named list of volumes in the FamilySearch Catalog.

United States genealogy records by state

New York. Subscription-access giant MyHeritage.com has added over 6 million records to its collection of New York City Marriage License Index 1908-1972, bringing the index to nearly 10 million names. According to the site, “This collection is an index to marriage licenses filed at the New York City Clerk Offices from the five boroughs from 1908 to 1972. The index contains the given names and surnames of both the bride and the groom, the date of the license application, and the license number. Images provided by Reclaim the Records.”

Ohio. FamilySearch has added over 150,000 free indexed records to Ohio, County Naturalization Records, 1800-1977. The collection includes images of naturalization records from county courthouses in Ohio and a growing number of indexed names. According to the site, “The record content and available years vary by county, though most content falls between 1818 and 1954.” You can either search indexed names on the collection page or scroll down and select the option to browse through over a million images that may not have been indexed yet. (These images are grouped by county, then by record type, year range and volume, making it relatively easy to find the records you want. Click here for a tutorial on browsing records on FamilySearch.org.)

Pennsylvania. Over 200,000 records have been added to the free FamilySearch.org collection, Pennsylvania, Eastern District Petitions for Naturalization, 1795-1931. Again, this images-and-indexed names collection is not yet completely indexed, and you may search it by browsing. Petitions are arranged by year and petition number.

Millions of records on the Genealogy Giants

Ancestry.com, Findmypast.com, MyHeritage.com, and FamilySearch.org publish millions of new historical records online every month. Keep up with the new collections of these Genealogy Giants with me here at Genealogy Gems. Bring focus to your research: click here to learn what sets apart each of the Genealogy Giants, and learn strategies for getting the most out of them.

Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!

About the Author: Sunny Morton

Sunny is a Contributing Editor at Lisa Louise Cooke’s Genealogy Gems; her voice is often heard on the Genealogy Gems Podcast and Premium Podcasts. She’s known for her expertise on the world’s biggest family history websites (she’s the author of Genealogy Giants: Comparing the 4 Major Websites); writing personal and family histories (she also wrote Story of My Life: A Workbook for Preserving Your Legacy); and sharing her favorite reads for the Genealogy Gems Book Club.

Find Your Family History at ScotlandsPeople: New Look and Free Content

by Lisa Cooke | Nov 23, 2016 | 01 What's New, Findmypast, Scottish Genealogy

ScotlandsPeople has a new look and more free features. Here’s what the makeover involves, and how customers of the former host Findmypast.com are affected.

Recently, ScotlandsPeople gained a new site host, after finishing its previous contract with Findmypast.com. ScotlandsPeople is the official Scottish government website for searching government records and archives.

Hundreds of thousands of people use it each year to research their family histories and access documents such as censuses, statutory and parish vital records, valuation rolls, wills and other critical historical records.

New on ScotlandsPeople

ScotlandsPeople has undergone its most extensive overhaul since 2010. It recently relaunched with several new features, including free content and services. Here’s a summary list taken from an article on the site:

You can now search indexes to records, including statutory records of births, deaths and marriages, free of charge for the first time. (You will be charged when you view or download a record image.)
The improved site design allows you access across digital devices.
An enhanced search function makes it easier to locate and view records.
New features include a quick search for people (across all records indexed by name) or the advanced search for specific types of records.
You can now link to the Register of Corrected Entries from the relevant entry in a statutory register free of charge.
Transcriptions of the 1881 census can now be read without charge.
Indexes to births, marriages and death for 2015 and early 2016 have been added.
You can now search coats of arms up to 1916.
There are now more than 150,000 baptism entries from Scottish Presbyterian churches other than the Old Parish Registers of the Church of Scotland. More will be added in the near future, including marriages and burials.
Over the next few months, more records will be added from the National Records of Scotland, including records of kirk sessions and other church courts.

Effect on Findmypast.com users

So, how did this transition affect Findmypast.com subscribers? Did they lose any access to Scottish records? No, says company rep Jim Shaughnessy: “Nothing is changing from a Findmypast perspective. Because of how Scottish records work, we didn’t have a reciprocal arrangement with ScotlandsPeople; our users didn’t get access to their records. We’ll continue to have the extensive Scottish records we already have, our users aren’t going to lose anything at all.”

Findmypast.com has Scotland’s census for 1841-1901, indexes to births, baptisms and marriages back to the 1560s, and some other collections. Click here to search Scottish records on Findmypast.com.

Why Your Genealogy Research Could be Going to the Dogs

by Lisa Cooke | Jan 13, 2015 | 01 What's New, Australian, British, Findmypast, Irish, Military, Records & databases

Did your Irish ancestors have a dog? Over 3.5 million Irish Dog Licence registers have been added to a collection already online at

“More Besties from the Clonbrock Estate.” Taken September 22, 1883. National Library of Ireland photograph, posted at Flickr Creative Commons National Library of Ireland on the Commons page. No known copyright restrictions.

FindMyPast. “Now containing over 6 million records, the Irish Dog Licences list not only the name, breed, colour and sex of your ancestor’s four legged friend, but also the owner’s address and the date the licence was issued, making them a valuable census substitute,” says a recent FMP press release.

Also new on the site are other notable collections, as described by FMP:

Trade Union Membership registers (3.4 million+ records) with digitized images of original records books from 9 different unions. The documents include details about individual members such as payments made, benefits received, names of spouses, and a number of unions published profiles of their members or those who held offices. Many unions kept detailed records for when a member joined, paid their subscription, applied for funeral benefits or superannuation (retirement). These records allow you to follow your ancestor’s progress within the union and perhaps uncover previously unknown details of their working lives and careers. The documents can also include details about the trade unions themselves, such as directories of secretaries, meeting dates and times and items of trade union business. Many trade unions also included international branches from Ireland to Australia to Spain and Belgium.
Indexes to over 28,000 articles in 2000+ PERSI-indexed periodicals. These include magazines, newsletters and journals, according to location, topic, surname, ethnicity and methodology. (Learn more about PERSI on FindMyPast in our blog post on the topic.)
Peninsular War, British Army Officers 1808-1814 dataset, compiled by Captain Lionel S. Challis of the Queen’s Westminster Rifles shortly after WW1. Using Army lists, Gazettes, despatches, official records and regimental histories, Challis gathered information on more than 9,600 officers who fought for control of the Iberian Peninsula during the Napoleonic Wars and recorded them on index cards. Each record contains an image of the original handwritten index cards and a transcript.
South Australia Births 1842-1928. Over 727,000 records and date back to when the compulsory registration of births first began in 1842. Sourced from an index transcribed by volunteers from the South Australian Genealogy and Heraldry Society Inc., each records consists of a transcript that usually includes the child’s full name, gender, date of birth, place of birth and registration number. The names of both parents will also be included and in some cases the mother’s maiden name will also be present. South Australia’s colonial origins are unique in Australia as a freely settled, planned British province.
South Australia Marriages 1842-1937 contain over 457,000 records. Each record includes a transcript that can contain a variety of information such as the first and last names of the bride and groom, their ages, birth years, marital status, the date and place of their marriage as well as their fathers’ first and last names.
South Australia Deaths 1842-1972 contain over 605,000 records and span 130 years of the state’s history. Each record consists of a transcript that usually lists the deceased’s full name, gender, status, birth year, date of death, place of death, residence, the name of the informant who notified authorities of their death and their relationship to the informant.

Are you making the most of your online searches at FindMyPast and other genealogy websites? What about on Google? Learn more about search strategies that work in this blog post!